DESIGN AND IMPLEMENTATION OF AN ONLINE COUNSELING MANAGEMENT SYSTEM

Project Title: – Online Counseling System

The Online Counseling System is developed to enhance counseling. The software will be great relief to the students. The Online Counseling System is developing to enhance the counseling, which fully works as an online. This software will be great relief to the student for Reporting, Registration and searching the information about college and university.

This software gives an overview of the entire institute in a sort interval time and will be also great help to University to manage in the whole counseling procedure by there paper work and reducing their time.

This project consist fallowing modules.

(1) Institute record – Covering Details regarding Institute

(2) Student record – Covering Details regarding Students

(3) Counseling      – Helps in Category wise counseling.

3. EVALUATION OF EXISTING SYSTEM

3.1 Existing System: – ONLINE COUNSELING MANAGEMENT SYSTEM PROJECT

Present system or Existing system of “Counseling Management System” working manually or computerized in a building. Therefore all types works are maintain in building. So maintain all the counseling procedure very difficult.

If we are reporting, then we need go to the University and get a form for reporting and fill the form and submit in the queue conditions. Then verify there form by the university and maintain the record in computer or register.

The system is mainly related to online counseling management system. Which is developing an online web based application system, it is necessary to make a thorough study of the existing system .There is no online Counseling Management System .The all the information not maintains globally. Therefore to maintain all the information of university is very difficult

3.2. Limitations of the Existing System: – ONLINE COUNSELING MANAGEMENT SYSTEM PROJECT

The maintenance of various records and procedure of reporting are being done manually by the counseling department. This leads to many drawbacks some of which are:

• It is a time consuming process.
• Proper arrangements should be made before and after the examination -which is both money spending and time consuming.
• As the number of student’s increases counseling process becomes more and more difficult.
• Not globally maintain  the information
• Evaluating of answer sheets also consumes heavy amount of time.
• Difficult to management  the  all types of information of college or university
• Further more, manual evaluation is prone to errors.

4. PROPOSED SYSTEM – ONLINE COUNSELING MANAGEMENT SYSTEM PROJECT

4.1   Introduction: –

In proposed system at first reduce the problem, which is faced in Existing System. So In the proposed system, “Online Counseling System” will provide the on line facility for reporting/registration or access any type of information about the college/university and globally maintain all the information by the university and this project consist fallowing modules are- :- (1)

Institute Record: –

Provide the fallowing types of facilities using different options: –

Insert:– This part allow any new institute, if we want to participate in counseling then enter its details regarding the institute –     Institute Code ,Name of the institute, Name of the city, Category wise total number of seats i.e. General Seats, OBC Seats, SC/ST seats.

Search: – It provides Searching for any institute details. – On the basis of its code. – On the basis of its name.

Delete: – If any institute Withdraw from counseling then this part will help in deleting that    institute record.

Display: – It will help in displaying complete information about institute code name, city, and total seats according to category.

(2) Student record: –   This module has two parts: –                                                                                                                                                                                      Search: – This will provide help in searching record of any student who is allotted seats in an institute during counseling procedure.

Delete: – This will allow to deleting record of any student after counseling. The deletion can be on the basis of Roll no, Name.

(3) Counseling: – ONLINE COUNSELING MANAGEMENT SYSTEM PROJECT

                   This is the third and important module .It is divided into category wise counseling. So there are three modes of counseling.

(a) General counseling:-

Candidates in General Category enter in this counseling then he is allotted to see the status of vacant and occupied general eats in every institute the process “STATUS” if the satisfied he is allotted seats .In this procedure candidate fill the complete form which includes details– Name, Roll No, Rank, Sex, Category, etc. But any Student want to withdraw after allotted the seats then can be withdraw with the help in deleting the student record.

b) OBC counseling:-

Candidates in OBC Category enter in this counseling then he is allotted to see the status of vacant and occupied general eats in every institute the process “STATUS” if the satisfied he is allotted seats . In this procedure candidate fill the complete form which includes details- Name, Roll No, Rank, Sex, Category, etc. But any Student want to withdraw after allotted the seats then can be withdraw with the help in deleting the student record.

(c) C/ST Counseling:-

Candidates in SC/ST Category enter in this counseling then he is allotted to see the status of vacant and occupied general seats in every institute the process “STATUS” if the satisfied he is allotted seats .In this procedure candidate fill the complete form which includes details – . Name, Roll no, Rank, Sex, Category, etc. But any Student want to withdraw after allotted the seats then can be withdraw with the help in deleting the student record.

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